Angie J. Theis-Kelly
225 8^th St. NW
Elk River, MN  55330

Phone: (763) 862-9068
E-mail: angie_theis@hotmail.com
 

Objective:  To obtain a full-time position as an Office Administrative Specialist, Administrative Assistant, Assistant Project Manager, Office Assistant, Receptionist or Engineer Assistant in a Manufacturing, Engineering, Construction or IT related industry.

Work Experience:
 

Construction Project Coordinator / Administrative AssistantDecember, 2014 - Present

Eagle Eye Trim [Coon Rapids, MN]

·   Coordinate construction projects

·   Respond to customer calls and emails for inquiries of Eagle Eye Trim

·   Cost estimating of a project based on time, work performed and materials

·   Review all project proposals for completeness and feasibility of construction

·   Created business templates for estimates and contracts

·   Write up estimates and contracts

·   Inform customers via phone and or email of any project changes or adjustments

·   Pick up materials for projects

·   Respond to all IT issues such as phones, computers, printers, fax, scanners and GPS

·   Take and upload before and after pictures of work performed for social media and for the website

·   Creating website for Eagle Eye Trim

·   Billing and bookkeeping of all subcontractors using Qiuckbooks Premier

·   Assist on the job site as needed

 

Sales Technician / Data Entry SpecialistApril, 2012 – December, 2014

Twin City Fan and Blower [Plymouth, MN]

·   Strong knowledge of high quality commercial and industrial fans such as centrifugal fans and blowers, axial fans and power roof ventilators

·   Reviewed incoming orders for completeness and feasibility of construction

·   Coordinated new orders with Sales, Engineering, Purchasing, Credit and Manufacturing including:

o     Identifying "specials" to Engineering and Sales to make sure proper equipment is supplied to the customer

o     Researched special information, specified drawings, missing and incorrect data on new orders and change orders

·   Interpreted and clarified order write-ups and specifications for drafting personnel

·   Responded to manufacturing questions related to shop order write-ups

·   Reviewed and entered orders and change orders

·   Worked with inside Sales staff as well as field sales on technical and pricing matters

·   Input data in drive requisition program to get drives ordered

·   Input fan and motor data into PassPort

·   Responded to manufacturing requests for computer changes and clarifications as related to shop floor schedules

·   Other duties as assigned

Global  IT Administrative AssistantDecember, 2010 – October, 2011 (Contingent Worker)
Cummins Power Generation [Fridley, MN]

·   Iron Mountain Record Retention, Notes Database Management, and conducting audits

·   Coordinated 13 Global Loaner Cell Phones for Fridley and Brooklyn Park campuses

·   Asset Management for all Fridley and Brooklyn Park campuses including Computer Hardware, Software,

desk and cell phone surrenders using Remedy.

·   Research and resolve Billing Issues utilizing Service Flow, CBS IT Costing Tool and materials to determine

why people/departments being billed for assets when a termination has been completed.

·   Miscellaneous projects as assigned including updating Termination Leaver Tracking spreadsheet and creating FedEx labels for international shipment of hardware.
 

 

Project Manager AssistantAugust, 2010 – October, 2010 (Contractor)

IBM Global Services [Bloomington, MN]

·   Provided Executive Assistance to IBM Project Managers

·   Meeting scheduling (including virtual ‘Live Meetings’) via MS Outlook

·   Meeting minutes

·   Electronic record keeping

·   Created and updated Actions/Issues/Logs via SharePoint

·   Updated status reports for Project Managers using VPMI (Virtual Program Management Internet)

·   Created charts using MS Visio

·   Create, resolve and close IT tickets in Remedy

·   Assigned Asset ID’s (computer ID numbers) to “onboarding” new employees/contractors

·   Follow up on assigned access and hardware and software installs for individuals

·   Assigned Token ID’s to “Offshore” (employees/contractors who were not local) for computer access.

 

Office SpecialistMarch, 2010 – April, 2010 (Temp)

Travelers Insurance Company / Northland Insurance [St. Paul, MN]

·   General filing duties

·   Sorted and filed materials, correspondence, records, business forms or other materials according to an alpha, numeric, date, subject or color-coded system.

·   Scanned documents or prepares documents for scanning.

·   Use of basic office equipment: photocopy machine, facsimile machine, binding machine, etc.

·   Word processing and spreadsheet software, etc.

 

Lien Release ProcessorDecember, 2009 – February, 2010 (Temp)

Wells Fargo Home Mortgage [Minneapolis, MN]

·   Responsible for preparing satisfactions/reconveyances for loans paid in full and auditing legal documents.

·   Image only and paper files

·   Data Entry for processing Lien Releases

·   Stuffed envelopes and mailings

·   Scanned files

·   Sent satisfactions/reconveyances for appropriate signature and notary

 

Engineering Document Control AnalystApril, 2008 – October, 2008 (Temp)
Xcel Energy [Minneapolis, MN]

·   Managed the maintenance of engineering documents for all Xcel Energy facilities.

·   Provided customer services including fulfilling document requests, maintaining existing document files and performing document searches.

·   Supported Management, Project Managers, Engineers, Designers, Drafters, and Plant personnel with engineering document retrieval, project closeout, and document repository.

·   Maintained and updated electronic drawing management system, ProjectWise.

·   Performed periodic archiving and audits to maintain document repository standards.

·   Proactively communicated with other Document Control Specialists, Engineers and Administrative Assistants to manage workload and project requests such as distribution of all construction prints and sending prints/drawing to microfilm for aperture cards.

·   Provided project administrative and engineering document services to projects.

·   Filed extra prints...recycle old prints

·  Filed Aperture cards in the Lektriever.

 

 

 

 

 

 

 

 

State of Minnesota        May, 2000 - November, 2007

Office and Administrative Specialist April, 2005 – November, 2007

Minnesota Department of Corrections – MCF-LL [Lino Lakes, MN]

·   Provided clerical support to Office Services/Inmate Records Management Unit specifically the Records/Admissions area, including collecting, modifying, interpreting, disseminating and maintaining automated and manual data for all offenders incarcerated at the Minnesota Correctional Facility-Lino Lakes. This includes back-up responsibilities for the operation of the File Room in the Office Services/Inmate Records Management Unit at MCF-Lino Lakes.

 

Office and Administrative SpecialistMay, 2004 – April, 2005
Minnesota Department of Administration [St. Paul, MN]

·   Provided receptionist and support services to the Commissioner’s Office and professional secretarial support to the Assistant Commissioner of Facilities Services, the Legislative Director, the Communications Officer and the Commissioner’s Executive Aide. (Office and Administrative Specialist Intermediate – work out of class)

·   Provided secretarial, administrative and clerical support to State and Community Services (SCS).

·   Assisted with support services required by Local Planning Assistance Center (LPAC), State Demographic Center and Land Management Information Center (LMIC) divisions of SCS, and to provide general support and backup to the SCS Assistant Commissioner, SCS Office Manager, Municipal Boundary Adjustments (MBA), Environmental Quality Board (EQB) and General Public).

·   Accounts Receivable / Accounts Payable

Customer Service Specialist (Evening Secretary/Switchboard Operator) June, 2003 - February, 2004
Anoka-Ramsey Community College [Coon Rapids, MN]

·   Served as the campus switchboard operator (15 lines) and the receptionist for the Information Center.

·   Scheduled student appointments.

·   Pulled transcripts and look up specific student data using ISRS (Integrated Statewide Records System).

·   Provided secretarial support to faculty members and back-up secretarial support for Educational Services staff as assigned by supervisor.

Office and Administrative Specialist May, 2000 – June, 2003
Minnesota Department of Transportation [St. Paul, MN]

·   Provided administrative support and perform receptionist duties for the Utility Agreements/Permits unit.

·   Assisted with the execution process of utility agreements. Assist with the processing of utility permits.

·   Took the MAPS (Minnesota Accounting and Procurement System) classes and have become a “State’s Authorized Agent” to encumber money, make payments, Accounts Receivables / Accounts Payables.

·   Set up meeting via GroupWise (e-mail)

·   Arranged travel such as checking out a state vehicle.

·   Desktop Support Services (DSS) ‘One Stop Shop’ for all computer technical problems.

·   Assigned all incoming Desktop Support Service calls to the “hardware group” or “software group.”

·   Assisted in solving computer problems over the phone for the Department of Transportation.

·   Created databases for the Surveys Department, including a major Excel spreadsheet database that consists of the information needed for surveying (G.P.S)

·   Created a database for the Construction Department.

·   Created a PowerPoint presentation for the Surveys Department for employee days.

·   Entered the Section, Township, and Range of Subdivision Plats into an Excel database

 

 

 

 

 

 

 

 

 

 

Highly Skilled in the use of computers including: